Free tool
Report checklist
Formal points you can check before signing a report to the Gutachter (the expert reviewer). No email address, no sign-up: as a page to tick off or as a PDF to print.
Formal points only. The points correspond to the formal level-1 rules of the Gutachter-Check in the Application Copilot (planned for launch in January 2027); the identifiers (e.g. L1.konsil_missing) name the rule concerned. The checklist assesses neither the content of your report nor your treatment and says nothing about the chances of approval. The Psychotherapie-Richtlinie, the Psychotherapie-Vereinbarung and the current forms are binding. As of 4 October 2026. The PDF is in German.
Completeness of the report
- Every section that only you can complete (e.g. diagnosis, treatment plan) has been completed. L1.field_missing
- No section of the report is empty. L1.section_empty
Sources and placeholders
- Every sentence is backed by a source in your case file or has been adopted as your own text. Sentences without a source have been sourced, adopted or deleted. L1.unsupported
- No sentence says more than, or something other than, the source it cites. L1.unsupported
- No pseudonymisation placeholder (e.g. “[DATUM]”) is left in the text. L1.unsupported
Check before signing
- You have read every section yourself and marked it as reviewed. L1.sections_unreviewed
Requested hours
- The requested phase (KZT 1, KZT 2 or LZT) and number of hours are stated. L1.request_missing
- No more than 12 hours are requested per short-term therapy step. L1.hours_kzt
- Hours approved so far plus hours requested do not exceed the approval step of the approach (VT 60, TP 60, AP 160, ST 36 h). If they do: the justification under § 30 sentence 2 PT-RL is in the report. L1.hours_over_regular
- Hours approved so far plus hours requested are below the maximum of the approach (VT 80, TP 100, AP 300, ST 48 h). L1.hours_over_max
Short-term therapy and conversion
- KZT 2 is requested after 7 sessions of KZT 1 at the earliest (§ 11 para. 5 sentence 3 Psychotherapie-Vereinbarung). L1.kzt2_too_early
- Conversion to long-term therapy is requested by the 8th session of KZT 2 at the latest (§ 11 para. 5 sentence 4). L1.umwandlung_late
Konsiliarbericht (initial and conversion request)
- A Konsiliarbericht (consultation report from a physician) is in the case documents. L1.konsil_missing
- The date of the Konsiliarbericht is entered and is not in the future. L1.konsil_undated, L1.konsil_future
- The Konsiliarbericht was obtained before the start of guideline therapy (§ 32 PT-RL). L1.konsil_old
Diagnoses
- Every ICD-10-GM code has a valid format (a letter, two digits, optionally a dot and further digits, e.g. F32.1). L1.icd_format
- The diagnostic certainty is entered for every code (G, V, A or Z). L1.icd_certainty
- At least one diagnosis carries the suffix G (confirmed). L1.icd_no_g
Course of treatment (conversion and continuation)
- The previous approval (for a conversion: that of the short-term therapy) is recorded in the case file. L1.prev_outcome_missing
- The number of sessions delivered does not exceed the approved hours of the current phase. L1.hours_used_over_approved
- Sessions without an assigned approval (e.g. Probatorik, the trial sessions) are known to you and intended. L1.sessions_without_approval
Questionnaires cited
- Every questionnaire named in the text (e.g. PHQ-9, GAD-7) has a recorded value that can serve as a source. L1.measure_missing
Hour limits for reference
Individual therapy, adults; group therapy and combined treatment have different limits. Short-term therapy: 12 hours per step.
| Approach | Approval step (h, cumulative) | Maximum (h, cumulative) |
|---|---|---|
| Behavioural therapy (VT) | 60 | 80 |
| Psychodynamic psychotherapy (TP) | 60 | 100 |
| Analytical psychotherapy (AP) | 160 | 300 |
| Systemic therapy (ST) | 36 | 48 |
Sources: Psychotherapie-Richtlinie of the G-BA (PT-RL) § 28 para. 9, § 29 nos. 1-2, § 30; resolution of 19 March 2026, in force since 17 June 2026; Psychotherapie-Vereinbarung (Anlage 1 BMV-Ä) § 11 paras. 5-6.
This checklist is free and requires no registration. psyclinicai.com/en/report-checklist.html
The Application Copilot is documentation and administration software. It does not provide diagnoses, prognoses or treatment recommendations and is not a medical device. The therapist writes the report personally and is responsible for it.
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