For therapists in private practice · Free pilot
Insurer reports and GP letters, drafted from your own notes.
Every sentence links to the note it came from. Your assessment, goals and sessions requested stay yours.
Request for further sessions
Matching sourcesReady
5. Progress to date Fictional case
Across sessions 5 to 8 the client practised raising a concern in team meetings without leaving early. S8 · 24/02 The PHQ-9 raw score was 17 on 06/01/2026 and 12 on 17/02/2026. PHQ-9 · 17/02 The client reports keeping a diary between sessions. S7 · 17/02
Sources in the record
Session note S8S8 · 24/02
“Role-play of raising a concern in the team meeting, stayed to the end, no safety behaviour.”
PHQ-9 · raw scorePHQ-9 · 17/02
Scores: 17 (06/01) · 12 (17/02)
Session note S7S7 · 17/02
“Client brought the diary and reads from it each week.”
Example draft from a fictional case. A sentence without a source is marked “Not evidenced” and cannot be exported until you add a source or delete it.
- ServersIn Germany
- IdentityClient reference, no names
- TrainingYour data trains no model
- PurposeDocumentation drafts
From your notes to a draft you can check.
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1
You keep your notes as usual
Short bullet points are fine. You enter questionnaire scores yourself. Cases use a client reference, never a name. Everything sits dated in one case file.
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2
The draft arrives with its sources
Report Copilot arranges your own records under the headings the insurer asks for. Each sentence shows its note and date. Assessment, goals and the sessions you request are your own words.
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3
You edit, sign and export
The draft is working material. You write the final report and you are responsible for it. Export it as PDF or Word, or copy the text into your own record.
Five documents, all from your own records.
Insurers and GPs ask for the same things again and again. Draft them in minutes, then make them yours.
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Insurer extension request
Presenting difficulties and progress to date come from your notes. Authorisation details and outcome scores are filled from the case file. Your assessment, goals and sessions requested are yours alone. The heading follows the insurer: Bupa, AXA Health, Aviva, Vitality, WPA or Cigna.
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Treatment plan
Your goals, frequency and review date are printed as you wrote them. The planned approach is restated from your own session notes. A review date is required before you can sign.
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End-of-treatment summary
Sessions attended, the course of therapy and the opening and closing scores of each questionnaire. Aftercare is your own text.
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GP letter
Start, progress or end of therapy. Attendance comes from the record, themes from your notes. The letter stays locked until you have recorded the client's consent to share it.
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Attendance confirmation
Dates and the number of appointments, for an employer or school. No health information and no mention of the kind of treatment.
Questionnaire scores appear as instrument, raw score and date. Report Copilot adds no band and no label.
The software arranges. You decide.
| Topic | The software | You |
|---|---|---|
| Records | Places your records under the insurer's headings | Choose which records go into the document |
| Sources | Links each sentence to its note and date | Check the source and the date |
| Scores | Lists the raw score and date, nothing else | Decide what the scores mean for this client |
| Gaps | Flags a sentence without a source | Add a source or write the sentence yourself |
| Judgement | Writes no assessment, prediction or recommendation | Write your assessment, goals and the sessions you request |
| Sign-off | Holds the draft ready for your review | Review, edit and sign. The report is yours. |
What happens to your data
We write only what holds today. Details are on the privacy and security page.
- Servers in Germany
- Content is stored and processed in Germany. The UK recognises the EEA as adequate, so no extra transfer agreement is needed for that.
- Encrypted per practice
- Content is encrypted in the application with a key for your practice, in addition to the hosting provider's own measures.
- No training on your data
- Your notes are not used to train or evaluate models.
- No names sent
- Cases carry a client reference. Names, postcodes, phone numbers, NHS numbers and similar details are masked before any text reaches a language model.
- Pilot: fictional cases only
- During the free pilot you enter fictional or fully anonymised cases. Real client data comes later, with a signed data processing agreement and a named UK representative.
- Your record stays yours
- Report Copilot is not your clinical record system. Keep your own record as your professional body requires.
A free pilot first.
Who joins
Counsellors, psychotherapists and practitioner psychologists
By invitation
from the waitlist
- No card details needed
- Fictional or fully anonymised cases
What it costs
Nothing during the pilot
£0
no payment, no deposit
- A feedback call is optional
- You can stop at any time
After the pilot
Planned, not yet available
From £29 a month
planned price, including VAT
- Nothing can be bought yet
- We announce prices before any charge
Get an invitation to the pilot
We will email you when the pilot opens. If you like, we will also talk for 15 minutes about how you write these reports today.
After you submit, we send a confirmation email (double opt-in). Your sign-up counts once you open the link.
Questions we hear from practices
Does the software write my assessment?
No. Your assessment of the current condition, your goals and the sessions you request are your own words. The software only restates what is in your notes, with the source next to each sentence.
Is this regulated software?
Report Copilot is documentation and administration software. It does not assess, predict or recommend, and it gives no alerts. This is our own reading of the MHRA guidance; it is not an MHRA decision. See the intended purpose in the privacy and security page.
Where is my data processed?
In Germany. The UK treats the EEA as adequate. The provider itself is not a UK or EU company; the company details say who we are, and the privacy policy says what that means for you.
Do insurers accept these reports?
The report is yours: you review, edit and sign it. We cannot say what an insurer will authorise. Formats differ per insurer, which is why we ask pilot therapists for real examples.
Can I use real client data in the pilot?
Not yet. The pilot uses fictional or fully anonymised cases. Real client data needs a signed data processing agreement and a named UK representative first.
What does it cost?
The pilot is free and needs no card. A planned price after the pilot is shown above; nothing can be bought yet.